Staley Band Handbook 2023-2024

Conflicts & Absence Procedures
Performances are live events that cannot be made up.  Every Band member works daily towards our goals and every member of the ensemble is vital to our success.  If your student needs to miss a performance they will need to let their director know via the ‘Band Absence Request Form’ found on our website (hardcopies are also available in the band hall) at least twenty four hours in advance for rehearsals and two weeks for performances.  This will allow time for the Band staff to reassign music if needed.  Families are encouraged to check our calendar and website regularly and contact the Band staff immediately if you see any conflicts.  
 
Excused Absences: Below are the most common excused absences

• Illness (full day absence from school is automatically excused)
• Family emergency (illness, death, etc.)
• Excused absence from school (confirmed with Data Clerk)
• Religious observance
• School-related schedule conflict (that cannot be worked out by the directors)
• Other events or activities that are previously approved by a director

Students who have an excused absence (or family emergency) are still required to fill out the ‘Band Absence Request Form’ when possible.  We understand that in some circumstances you will not be able to communicate prior to the missed event.  If this is the case please be sure to send your child with a note (or email) when your child returns to class.  We do not want to put undue burden on your child by asking why they missed a major event if there was a sensitive family emergency.
 
Unexcused absences: Below are the most common unexcused absences

• Outside of school events that were not communicated ahead of time
• Students who were at school the day of and the day following the missed event.  Please bring a doctors note if you were told by a physician not to attend one of our events but were allowed to attend school.
• School activities that were not communicated and  do not conflict with our schedule
• Transportation arrangements (please give the directors a chance to help)

Any missed event without prior communication will result in a lowered grade, loss of privileges, and/or reassignment to a different part or role within the Band, including the role of spectator.  If students miss multiple events they may be moved to a lower Band or asked to leave the program.  Many times  circumstances may be out of the student’s control, so communication between the adults is key.  Thank you for checking the calendar and website often.
 
Thank you in advance for being proactive in your communication with the Band Staff regarding all Band events on the calendar and website!  Be sure to refer to the website for the most current information.
 

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